Add collections to CELUM Work

1. Navigate to a collection.

2. Open the context menu on the collection and click "Add to a Workroom", or select the same option in the magic menu.

   Under some circumstances, the action or context menu entry is disabled and can't be used. Check the Q&A section for more information.

3. You are redirected to CELUM Work (in a new browser tab) and an "Add to a Workroom" dialog opens:
   
   

   You only see existing Workrooms in the organisation whose ID you used to connect to your Cloud account. A new Workroom will also be created in that organization.

4. There, you can select between 2 options (depending on your permissions):

• Create a new workroom and watch the added collection via a CELUM robot.

  Watching a collection means that any new assets that are added to the collection in CELUM Content will automatically be added to the corresponding folder in CELUM Work as well.

• Choose an existing workroom to add the collection to, and click the "Next" button.

5. After you have created or chosen a Workroom, you are redirected to the asset explorer in the workroom and an "Add to a folder" dialog opens.

6. In the dialog, choose a folder from the list or create a new one. This folder will be the parent folder of the added collection.

   If you've created a new folder, be sure to also select it in the list afterwards to ensure your collection is added where you want it.

7. Click the "Add" button.

8. If you (as a workroom moderator) chose an existing Workroom in step 4, a new sub-trigger opens where you can choose between 2 options:

• Add collection: The selected collection and its child collections (and assets therein) will be added. New objects are not automatically added after the fact.

• Add and watch collection: The selected collection and child collections (and assets therein) will be added and a robot will be applied on the chosen collection only. You can see applied robots in the Workroom wizard for a given Workroom.

  As a Workroom contributor, you will only see the "Add collection" option. The sub-trigger won't be displayed as contributors do not have the permission to apply robots.

9. A new folder with the same name as the CELUM Content collection is created within the selected folder, containing all assets from the collection as assets.
   

   Added assets will have an "Available in CELUM Work" symbol and a link to their location in CELUM Work will be displayed in the sidebar and detail view. If a corresponding asset is permanently deleted in CELUM Work or the Workroom is finished/deleted, the symbol will be grayed out and the link will be removed.

The deletion of a collection that was added to CELUM Work will not have any impact on the added folder in CELUM Work. If a Workroom robot was applied on the collection, i.e. the collection was being watched, the collection will be removed from the robot and no longer watched.

The "Add to a workroom" menu entry will be disabled if the number of assets in the selected collection structure exceeds 1000.

Furthermore, adding is only possible in a specific collection, but not on the root collection (collection type), in "All assets" view, or on tags.