Manage asset versions

You can create new binary (file) versions for an asset in CELUM Content in multiple ways:

Additionally, you can manage the versions which are associated with an asset in the detail view's "Preview" tab:

Permission-dependent functions

Some of the managerial functions for different versions require you to have the "Manage versions" permission for the current asset. This affects downloading of earlier versions, deleting a version or changing the active version.
To be able to download earlier versions of an asset, you need the "Download original" permission and the "Manage versions" permission for the current asset.
To be able to upload a new version for an asset, you need the global "Upload" permission for CELUM Content as well as the "Add versions" permission for the current asset.

If you want to manage or add new versions, contact a power user with super-administrator permissions who can grant you these permissions. To learn more about CELUM Content's permission system, see the topic "The CELUM Content permission system".

Create a new version

You have two ways to create a new version for an asset:

Action in the asset list or lightbox:
1. Select an asset in the asset list or lightbox. The action "Add new version" becomes available in the magic menu and context menu:
2. Click the action. A file chooser dialog opens.
3. Pick a file which you want to upload as a new version and confirm the dialog.
4. The new asset version is uploaded and the preview for the asset refreshes automatically in the asset list.
Upload via the detail view:
1. Open the detail view for an asset (via double-click).
2. In the detail view tab "Preview", click the Plus icon in the content bar. A file chooser dialog opens.
3. Pick a file which you want to upload as a new version and confirm the dialog.
4. The new asset version is uploaded and the preview for the asset refreshes automatically in the preview area.

Delete a version

In the detail view's "Preview" tab, open the version history for an asset:
Open the context menu on a version which you want to delete.
Click the action " Delete" in the context menu.
A snackbar appears in the bottom left corner of the window. Here, you can undo the action if you accidentally triggered it.

Deleting the newest version has no impact on the version numbering. If, for example, you delete version 11 (the newest version) of an asset and then upload another version, this new version will be version 12, even though version 11 does not exist anymore.

Download an earlier version

You can download each asset version's binary file in the detail view:

In the detail view's "Preview" tab, open the version history for an asset:
Open the context menu on a version whose binary you want to download.
Click the action " Download" in the context menu.

Change the current version

In the detail view's "Preview" tab, open the version history for an asset:
Open the context menu on a version which you want to turn into the current version.
Click the action " Make current" in the context menu.
The preview reloads automatically and now shows the chosen version's file preview. Additionally, the new current version moves to the top of the list in the version history and is marked with the icon as the current version.

Compare two versions

In the detail view's "Preview" tab, open the version history for an asset:
Select an asset (via single click) so it has a darker background.
Open the context menu on a version which you want to compare to the selected version.
Click the action " Compare" in the context menu.
In the preview area, you can now see the two versions' previews in the compare view:

The left side contains the selected version's preview (Version #1 in the above example).
The right side contains the compared version's preview (Version #0 in the above example).

You can find more information about the compare view in the topic Compare assets.

To close the compare view, click the icon in the top right corner of the preview area.

Why can I only compare asset versions but can't download or otherwise manage them?

The most likely explanation if you only see the "Compare with selected" menu entry is that you do not have sufficient permissions to manage the current asset's versions further. Please take a look at the "Permission-dependent functions" section above for more information.