You can only see this page if you are an owner or manager of at least one organisation.
Groups are used to manage users within your organisation who need the same permissions or restrictions. Once created, the group is treated as a single object.
To see all organisation groups, open the "Organisation groups" tab.
Groups can be created in 2 ways:
By importing them from the federation (via your identity provider/IdP). The imported groups will be shown on the "Organisation groups" page.
To connect CELUM with your IdP, please contact a CELUM admin. Also check the imported groups considerations for more info on imported groups.
Manually creating a group on the "Organisation groups" page.
As organisation manager or owner, you can manually create groups and add members to them:
On the "Organisation groups" page, click the "Create group" button.
A "Create group" dialog opens where you can configure the group. There you:
Enter group name. The name is mandatory and it needs to be unique.
Populate the group with members by clicking on the "Add
group members" icon. In the popup, select the people you
want to add.
See Who can be added to groups created manually in CELUM Cloud? for restrictions on adding people.
Click on "Save" to finish.
The newly created group is shown on top of the "Organisation groups" list.
Only invited people and active members (both imported and manually-added) can be manually added to groups.
If there is a status change for people who are already group members, the following applies:
If an active member's status changes to inactive after they were added to a group, they will still be a part of the group.
If an invited's person status changes to rejected or disapproved or they get removed from the organisation after they were added to a group, they will be removed from the group.
Please check the imported groups considerations for editing restrictions.
Click on a group you want to edit in the "Organisation groups" list. The "Edit group" dialog opens.
In the dialog you can:
Edit the group name.
Add more people to the group via the "Add group members" button.
Remove people by clicking the "Remove" icon on
a member.
Please check the imported groups considerations for deleting restrictions.
You can perform the following actions on a group:
Delete a group
by clicking "Delete" option in the "More actions"
menu. Confirm the deletion by clicking the "Delete" button
in the dialog that appears.
Click the filter button :
A pop-up menu opens.
You can filter by:
Group name by typing the name in the search field.
Imported status. Activate the check-box to see all imported groups.
The chosen filters are automatically applied and are displayed
as chips.
If you select a filter criteria from two filter types (e.g. Group name AND "Imported from federation"), then only groups to which all chosen filter criteria apply are shown as results.
To remove a single filter criterium, click the small X-icon
on the filter widget:
To clear all filter criteria, click "Clear all" next
to the filter widgets.
Mind the following considerations for groups imported to CELUM Cloud from the associated federation:
You can identify an imported group in the "Organisation groups" by a checkmark in the "Imported" column.
An imported group cannot be edited or deleted in CELUM Cloud. It is only possible to view the settings in the "Edit group" dialog. Imported groups are maintained by your organisation in the federation.
Imported groups will not be shown in the "Edit member" dialog when adding a person to a group because imported groups can only be populated with members in the federation.
If a newly imported group contains members which do not exist in CELUM Cloud, the members will automatically be added and will be visible on the "Organisation members" page. If that imported group is deleted, the members will not be a part of that group, but will remain in the organisation.
If an existing group gets edited in the federation, the changes will automatically be visible in CELUM Cloud.