Edit a Library

As a Library owner, you can edit different parts of a Library in the Library wizard. You can reach the Library wizard in 2 ways:

Actions in the Library wizard

Save your changes after editing

After making changes to a Library, you need to save them. The "Save" button will only be clickable if you make changes while editing.

Your changes will only be saved once you click the "Save" button. If you exit the wizard without saving, your changes will be discarded.

Edit the Library name

In the "Library details" section, you can only edit the name of your Library. The repository you chose during Library creation cannot be changed.

Change the filter

In the "Assets" section you can change the filter.

Changing the filter affects the metadata and the assets in your Library. If the Library is used by other CELUM features such as published Portals, changing the filter will have an impact on them as well. For more information, see Saved filters from CELUM Content.

To change the filter:

Click the "x" on the chip to remove it.
Click the "Add a filter" button .
Select a saved filter from the drop-down.

Edit the metadata

In the "Metadata" section, you can configure the metadata that will be shown for the assets of your Library. For example in a Portal, these metadata are used for search and the faceted filtering of assets. All current metadata are listed.

Changing the metadata will impact other CELUM features such as published Portals that are connected to the Library.

To edit the metadata in your Library:

Click the "Add metadata" button .
Select the metadata from the drop-down. The fields are added to the metadata list. If you don't have the permission for a selected metadata field, a warning sign will be displayed and the affected metadata will not be imported to the Library.
- To remove a chosen field from the list, click the "x" button in its row.
- To reorder metadata, drag and drop them in the desired order. The metadata will be shown in the specified order in the Portal.

Edit the formats

In the "Formats" section, you can control the download formats available for the assets in your Library and in the Portals connecting to the Library. For more information, see Manage your organisation formats topic in the "Cloud Account" section of the help centre.

Changing the formats will impact other CELUM features such as published CELUM Portals that are connected to the Library.

To add new formats:

Click on the "Add formats" button . A drop down with all available formats appears.
- The "Original" format will always be available for selection. Any additional formats configured in the format settings will also be shown.
- If a format is deleted or edited in the format settings, Libraries and Portals which use the format will be affected by the change. Changes may take a short time to appear in connected Portals.
Select the required formats from the drop-down. The formats are added to the format list.
- General format details such as name, description, and icon are shown both in the drop down and on the list of the selected formats.
- To remove a selected format from the list, click the "x" button in its row.
- To reorder formats, drag and drop the formats in the desired order. The formats will be shown in the specified order in the Portal.