Filter assets

If you haven't found what you were looking for with the search, the Explore View provides powerful filtering capabilities which allow you to filter assets by any asset property, information field, or a combination of multiple asset properties and information fields.

Filter assets by general properties

Unless otherwise specified, the "General" filter widget is selected and displayed in the collection header above the asset list by default:

An administrator for your system may have configured different default widgets instead of the "General" one.

It enables you to filter assets by various general criteria.

Click the "General" button in the collection header. A drop-down menu with the general filter settings appears.
Check the check box next to any of the following criteria to apply them to the asset list:

Media type: Display all assets of a certain type, like "Image", "Document", "Audio", Video", "Text", "3D" or "Undefined" if the type can't be determined.

For you to see the "3D" type, your organization must have a subscription to the new 3D cloud service.
Metadata status: Display assets with a certain metadata status, like conversion error or locked state.
Orientation: Display assets of a certain orientation.
Size: Display assets of a certain file size range.

The asset list automatically refreshes when you select or deselect a criterion.

If the "General" widget is not currently selected, simply select it again in the filter panel.

Select additional filter widgets

You can select a maximum of 7 filter widgets.

In the Explore View, click on the filter button in the collection header. The filter panel opens:
In the filter panel, you will see all available filter widgets in your system, with each widget representing a specific metadata field.

You can search for specific filter widgets with the small lookup box above the list.
Click the toggle button next to each widget to select it and turn the button to the "ON" position .
For each metadata field which you turn on, a new filter widget is added to the collection header above the asset list. You can then edit these widgets to filter for specific criteria:

Edit and apply filter criteria

Click on any of the filter widgets in the collection header to open its configuration area in a drop-down menu.
You can apply filter criteria to the asset list in two ways:

Enter a value in the configuration area. You can also use modifiers in order to filter for different aspects of the entered value. Click "Add" to apply the entered value to the asset list. This method is available for text and date fields.
Select the check box for a criterion in the configuration area. The filter for the criterion is applied to the asset list automatically. This method is available for referencing drop-down fields or other fields with fixed options.

You can also search for specific options via a search field or select all available options:

If more than 200 options are available, the "Select all" checkbox is disabled.

All applied filter criteria are displayed as small chips under the collection header. Upon mouse-over, you'll see the filter widget that they belong to:

Criteria modifiers

Relational operators: A drop-down which provides modifiers for number or date filter widgets, like range, larger than, or smaller than. By default, the filter checks for a single value.
Text operators: A drop-down which provides options for text widgets (both localised and non-localised), like "Starts with", "Contains", "Exact", and "Empty" or "Not empty".

Depending on your server configuration, either the "Start with" option or the "Contains" option is available. Only one of these options is available at a time.
Language chooser: If a filter widget checks for a localized metadata field or referencing drop-down field, you can choose the language in which the filter criterion should be matched.

Default value of the language chooser

The default value of the language chooser is set by a power-user in the Content administration. It can either be set to the current application language, or to a specific, fixed language.

If the chosen language is not available for the field that is being searched, then the default will either fall back to your chosen application language or the application's default language.
Search: If a filter widget provides a list with multiple criteria, you can use the Search field to narrow down the list and find the criteria which you want to apply faster.
Collection picker: If a filter widget provides a list of collections to choose from, you can open a collection picker with the button next to the Search field. The collection picker makes it easier to pick the right collections by showing them within their larger hierarchy.
"Use" toggle button: If you have selected a filter widget for a metadata field of the "Check box" type, the asset list is filtered for assets which have this field unchecked in their metadata. To filter for assets which have this field checked, turn the toggle button on.

Remove a filter criterion or widget

To remove a single applied criterion from the filter criteria list, simply click the small "x" icon on the criterion chip: .
To remove all applied criteria for a specific widget without removing the widget from the collection header, simply expand the widget and click "clear" in it.
To remove all applied criteria, click "Clear all" next to the active filters.
To remove a filter widget, turn off the respective toggle button in the filter panel.
To reset the selected widgets to the default, click the "Reset filter list to default widgets" button in the filter panel.