Edit asset metadata

Extensive metadata capabilities are one of CELUM Content's core functions. An asset's metadata consists of the following aspects:

Information fields: Information fields are configured by a system administrator directly in the back-end of your CELUM Content server. They depend on your company's needs and requirements.
Asset properties: asset properties are technical details about the asset's binary file. Examples include RAW-data, video data like bitrate and frame rate, or image data like color space and dimensions.
Asset properties: Asset properties are automatically assigned to the asset during upload. Examples include the creation date, the creator or the name of the asset.

Of these types, you can only edit information fields in CELUM Content, because the other kinds are automatically set during upload. Information fields for assets are always bound to a specific asset type, which means in order to edit an asset's metadata, you always need to set an asset type for it first.

Information Fields are permission-dependent

On different collections of the same type, you may have different local permissions. This influences which information fields you are allowed to see or edit for each asset.

Edit a single asset's metadata

You have two different ways to edit a single asset's metadata:

In the detail view
Via the direct "Edit Metadata" action

Edit metadata in the detail view

Open the detail view for an asset.
Switch to the "Metadata" tab in the left sidebar of the detail view.
The asset's metadata is displayed in the content area.

You may not see all available fields in read mode, as empty fields may be hidden via the "Show all fields/Show only fields with values" setting. Once you enter edit mode, you will see all fields.

You can find more information about this setting in the "View all asset information" article.
Click "Edit Metadata" in the content bar. The information fields in the content area become editable.

If no asset type is assigned yet, you cannot edit the metadata. You need to choose an asset type first.
Edit the field values. If any important editor information is available for a field, a small information icon on the right side of the content area indicates this and shows you a tool-tip when you move your mouse over it.
Save the changes with the "Save" button in the header bar.

Edit metadata via direct action

Select an asset in the asset list or lightbox.
Use the "Edit metadata" action in the action area, magic menu or context menu:
The metadata wizard opens in edit mode:
Edit the field values.

If invalid information fields are present, you can filter them with the check box "Show only invalid fields".
Click "Save Changes" in the header bar to save your changes.
The metadata wizard closes.

Edit multiple assets' metadata

Select some assets in the asset list or lightbox.
Use the action "Edit metadata" in the action area, magic menu or context menu:
The metadata wizard opens in batch selection view:

You may not see all available fields in read mode, as empty fields may be hidden via the "Show all fields/Show only fields with values" setting.Once you enter edit mode, you will see all fields.

You can find more information about this setting in the "View all asset information" article.
Optionally select only a subset of assets on the left side. This enables you to further restrict which assets you want to change.
Click "Edit Metadata" in the header bar.
Edit the field values.

If invalid information fields are present, you can filter them with the check box "Show only invalid fields".
Click "Save Changes" in the header bar to save your changes.
The metadata wizard switches back to batch selection view.

Add values in multiple languages

Along with normal text fields and text areas, the metadata may contain localized variants of such fields, which allow you to enter the field values in multiple languages. By default, only the application's default language is activated for each localized field (e.g. English).

In the detail view's or metadata wizard's content bar, you can add or remove additional languages via the "Languages" button:

You cannot remove the default language from the selection.

For each language which you activate, a new input field appears for each localized text field or text area:

Why do I get no options in some drop-down or referencing drop-down fields?

The most likely explanation for this behavior is that you do not have the permission to see the collection which is referenced in the affected information field. Therefore, you cannot see its child collections either and cannot choose a child collection for the field. Instead, you see an empty list.

If you want to get permissions, talk to a power user who can give you the appropriate permissions.