Introduction to CELUM Work

CELUM Work closes the gap between task management, asset syncing & sharing, and online proofing processes – merging transparency with control and increased productivity when managing a team.

At a glance

Assets and Tasks in one Place

Organise your project assets in intuitive folders and link assets to tasks to give your team the context that it needs.

• Asset management made simple: Use shared WorkroomWorkrooms to store and organise your team’s work in secure and easy-to-manage project spaces. All assets added to a Workroom are owned collectively by the team members, so everyone stays up-to-date and has access to the latest versions.

• Clear version management: No more: what is the latest version? Easily update your assets and add multiple versions to keep track of all the changes that were made. By default the latest version will show, but you can always revert back to previous ones if necessary.

• Bring tasks and assets together: Say goodbye to assets that are detached from your day-to-day work. Manage all your images, videos and docs in dedicated, shared WorkroomWorkrooms and link them directly to specific tasks. Content and work under one roof!

• Focus on the task at hand: Stay focused and organised with clear responsibilities and deadlines. Assign users to single tasks or make them responsible for all tasks in a list. Set due dates and see all your assignments in a personalised dashboard.

Accelerated Content Approvals

Invite team members to review your work and let everyone have their say. Easily track the progress of each object by visualising the approval flow with agile Kanban boards.

• Feedback on anything: No more guesswork – share precise and actionable feedback and annotate images, videos, audio or any other common file format with markup tools. Let your team know of any desired changes by @mentioning them and thus, triggering an email notification.

• Approval processes reinvented: Create a consistent proofing workflow and make sure each asset goes through the necessary stages. Define multiple review and approval steps and easily keep track of the status of each proof with Kanban-style task lists and clear responsibilities.

• Comparing versions made easy: Easily compare different asset versions side by side to track changes. CELUM Work can handle almost any asset type: No matter if you want to evaluate the new logo design, compare new and old product images, or check up on the latest edits in the video presentation.

• Sandboxes for content creation: Sandboxes for content creationCreate and revise your content in dedicated Workrooms that are detached from the main library. Collaborate in real time and once your content is ready and approved, simply publish it to your central asset database and make it available for everyone.

Agile Collaboration

Get everyone on the same page regarding the status of each project and promote faster and more reliable teamwork across your organisation. Merge transparency with accountability and get work done faster.

• Kanban agility for marketing teams: Visualise work at various stages of your process and utilise Kanban boards as a powerful foundation for creative collaboration. Keep everyone in the loop regarding assignments, due dates and the current status of each task.

• Creatives and decision makers united: Bring everyone to the table – whether it’s colleagues, agencies, freelancers or decision makers. Define roles and responsibilities for each phase of your proofing process and move your projects forward with full accountability.

• Break the e-mail chains: Don’t let back-and-forth email chains diminish your productivity. Instead, leave notes for team members and comment directly on tasks or assets to keep everyone up-to-date. Easily notify your colleagues by @mentioning them.

Workflows & Automation

Collaborate more efficiently and simpify task managment with smart automation. Focus on actual work and let CELUM Robots take care of mundane things like automatically unassign you once the task is done. And the best part: no coding needed.

• Give tasks a direction: All collaboration needs a bit of structure to ensure deadlines are met. Define which transitions are valid and how freely team members can move tasks around. Assign clear responsibilities and only allow certain users to approve & forward tasks in specific stages.

• Automate everything with Robots: Say goodbye to tedious repetitive work and hello to more time for creating exceptional content. Among other things, Robots can automatically set or change due dates, assign or unassign users and restrict task creation or editing in specific stages of your project.

• Design workflows for everyone: Create personal templates for a variety of different projects or choose from a shared library of custom templates from your organisation. Predefine workflows and automation steps based on the type of project and save it for next time to start working right away.